Privacy Policy

Sahibzada Fateh Singh Ji Inc

1. Purpose
   Sahibzada Fateh Singh Ji (SFSJ) is committed to protecting the privacy of individuals and handling personal information in a responsible and secure manner.
   This Privacy Policy explains how SFSJ collects, uses, stores, and protects personal information provided through our website, donation platforms, events, and community activities.
2. Personal Information We Collect
   SFSJ may collect personal information including:
   • Full name
   • Email address
   • Phone number
   • Postal address (where provided)
   • Donation details and transaction records
   • Information submitted through contact forms, event registrations, or volunteer applications
   • Any other information voluntarily provided to SFSJ
   SFSJ does not store credit card or payment card details directly. Payments are processed through authorised third-party payment providers.
3. Why We Collect Personal Information
   SFSJ collects personal information to:
   • Process and acknowledge donations
   • Issue donation receipts
   • Respond to enquiries
   • Communicate information regarding Gurdwara services, events, and community activities
   • Manage volunteer participation
   • Meet legal and regulatory obligations
   • Improve our services and community engagement
4. How We Collect Information
   Personal information may be collected when you:
   • Make a donation
   • Complete a form on our website
   • Register for an event
   • Contact SFSJ by email, phone, or social media
   • Volunteer with SFSJ
5. Storage and Security
   SFSJ takes reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.
   Information is stored within SFSJ’s Microsoft 365 environment and associated business systems. Access is restricted to authorised SFSJ committee members, staff, or volunteers who require access to perform their duties.
   Appropriate security measures, including authentication controls and access management, are used to protect personal information.
6. Disclosure of Personal Information
   SFSJ will not sell, rent, or trade personal information to third parties.
   Personal information may be disclosed:
   • To service providers who assist SFSJ in operating its website, donation processing, or communication systems
   • Where required by law
   • With the individual’s consent
   Any third-party service providers engaged by SFSJ are expected to handle personal information securely and only for authorised purposes.
7. Website Analytics and Cookies
   The SFSJ website may use cookies and analytics tools to understand website usage and improve user experience.
   Users may configure their browser settings to refuse cookies; however, some website functionality may be affected.
8. Access and Correction
   Individuals may request access to personal information held by SFSJ or request corrections if the information is inaccurate, incomplete, or out of date.
   Requests should be submitted using the contact details below.
9. Retention of Information
   SFSJ retains personal information only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and maintain appropriate records.
10. Changes to this Policy
    SFSJ may update this Privacy Policy from time to time. The latest version will be published on the SFSJ website.
    Last Updated: June 2026